Is there a requirement for minimum amount of rooms rented?
There is a minimum amount of rooms that we do require; depending on the season, guest count, and availability. Please contact us for more information ** With the exception that our Seaside and/or Tropic Isle Beach Resorts properties must be entirely rented by your group the day before & the day of your event. **
Do you have available parking for my guests?
Our properties have limited parking that is only available to guests staying at our properties. There is Public parking at the nearby Coquina Beach or Publix Shopping Center with a Free Trolley that runs until 10pm on the Island. Please inquire as to other transportation options.
Do you allow outside vendors, or must we use your vendors?
We will provide a Preferred Vendors List for you to choose your vendors from. This list includes companies that we have worked with before and our guests have been satisfied with their products/services. The vendors we use for packaged items are non-negotiable due to pre-arranged agreements. If there is a vendor that you would like to use that is not on our Approved Vendors List, they will need to be approved by the Anna Maria Island Resorts Events Department. All tents must be rented through A Rental Depot.
Is there a certain time that we have to end our Event?
There is a Quiet Enjoyment Policy on Anna Maria Island from 10pm – 7am. Events held at our Tortuga or Tradewinds Beach Resorts must end at 10pm. At our Sea Side and Tropic Isle Beach Resorts we do not require events to finish at 10pm, but there may not be any amplified music after 10pm and noise levels must be reduced to a tolerable level in order to remain in compliance.
Where are the Bathrooms located for our event?
At Tortuga Beach Resort, the guest bathroom in our front office will remain open for guests and vendors until 10pm. If you are having a large event, we recommend you rent a unit in the Palm Court South building for a restroom. At Seaside and Tropic Isle, you will need to designate a guest room for use as a restroom during the event.
Is there power on the Pergola at Tortuga Beach Resort?
We do not have power outlets available on the Pergola for vendors to use. We use Solar Panels to run our approved LED lighting & Turtle Lighting. We utilize a portable 1250W inverter which accommodates 2 outlets. All DJ/Entertainers whose equipment is not compatible with our portable inverter system will be required to provide their own battery packs. **Generators are not authorized for beaches on Anna Maria Island**
What is your cancellation policy?
If you cancel your event, you will lose all deposits paid.
What discounts do we get on rooms if we book our wedding with you?
We offer discounts at certain times of the year. We will give your guests the best rate available during their stay. Discounts are not available over holidays. The rates are as follows: High Season Mid Season Low Season 1-2 Nights No Discount 1 Night Discount 1 – 6 Nights 10% Discount 3 – 6 Nights 10% Discount 3 – 6 Nights 10% Discount 7 or More Nights 15% Discount 7 or more Nights 15% Discount 7 or more Nights 15% Discount
What is the Deposit for an event?
Prior to placing a deposit, an event contract will be created for your review & signature. Once we receive your signed, complete contract, we require a 25% non-refundable deposit made within 14 days in order to save the date for your event. Then we have a payment schedule as follows: 25% more is due 6 months prior to your event date; another 25% is due 3 months prior to your event date; and the remaining balance is due 30 days prior to your event date.
* All deposits collected are non-refundable. *
* All deposits collected are non-refundable. *
Do you provide a back-up venue in case of inclement weather?
A back-up venue is not included in the prices of our packages, but we can help you make arrangements for such an event. Our Pergola does have plastic transparent siding that can be installed in the event of inclement weather. The siding is a courtesy and is no additional cost, however must be installed prior to reception set-up in the Pergola. Notice is therefore required to schedule staff and allow sufficient time for installation.
Can we decorate ourselves?
Groups have access to their venue 4 hours prior to the event start time, but not earlier than 10 a.m. On Tortuga Beach Resort’s Pergola, open flame/candles are not allowed, battery powered lamps/tea lights are encouraged. Due to power restrictions, only approved LED lights are authorized for use on Tortuga Beach Resort’s Pergola. Event groups are responsible for installation/removal of all decorations/products not provided by AMIR.
What is Turtle Nesting Season, and how does it affect My Event?
Anna Maria Island is a very important island involved in the nesting of sea-turtles. This season runs from May 1st thru October 31st. During this time, there are restrictions in place for lighting and beach amenities. To follow DEP laws, we are only allowed “Turtle Friendly” (Low Ambient Amber Lighting) on the Pergola, as well as having to remove all chairs, archways, etc. from the beach before dusk.
Are you Wedding Planners?
We are Wedding Coordinators. We are responsible for coordinating events, booking all vendors included in our packages, set-up & break-down of products/services provided by Anna Maria Island Resorts, and ensuring the event runs smoothly.
Is Gratuity included in your pricing?
We do not include any form of gratuity or tips for Anna Maria Island Resort Staff in our ceremony package pricing. Gratuity for Anna Maria Island Resort Staff is never mandatory but greatly appreciated.
Are early check-ins allowed?
We do not make any prior arrangements for early check-in. Our guaranteed check-in times is 4pm for Tortuga and Tradewinds, and 3pm for Seaside and Tropic Isle. If you require an early check-in we advise that you book the previous night stay for your unit as well.